Module 2: Recording of Financial Transaction - Purchases

For VAT Registered taxpayer, purchases of goods or services are recorded in the Subsidiary Purchase Journal. This book can also be bought from a bookstore or any office supplies store.

Remember: The Subsidiary Purchase Journal must be presented to the BIR for stamping before it can be used.

The Subsidiary Purchase Journal has the following essential columns:

·         Date

·         Name of Suppliers

·         Invoice Number or Official Receipts (OR) Number issued by supplier

·         TIN or VAT Registration Number of the Supplier (mandatory)

·         VAT Purchases

·         Non-VAT Purchases

·         VAT Input Tax

·         Total Invoice Amount

A - PURCHASE OF GOODS

SAMPLE invoice-purchase of goods

Sample invoice only

Here’s how the above invoice is recorded in the Subsidiary Purchase Journal. (Abstract only)

Date	Name of Supplier	Invoice / OR Number	TIN or VAT Reg. Number	VAT Purchases	Non-VAT Purchases	VAT Input Tax	Total Invoice Amount
2/1/18	Orchard East Corporation	48305	003-939-312	985.71		118.29	1,104.00

B - PURCHASE OF SERVICES

SAMPLE invoice-purchase of service

Sample Maynilad bill

Here’s how the above invoice is recorded in the Subsidiary Purchase Journal. (Abstract only)

Date	Name of Suppliers	Invoice / OR Number	TIN or VAT Reg. Number	VAT Purchases	Non-VAT Purchases	VAT Input Tax	Total Invoice Amount
11/2/18	Maynilad	5807050	005-393-442	594.60		71.35	665.95